Time Sheet Data

Note that QuickBooks Simple Start Edition does not support time sheet data. This feature is available only to QuickBooks Pro Edition and QuickBooks Premier Edition users. If attempting to add time sheet records to QuickBooks Simple Start Edition, an error with status code 3250 will result.

The Amigo Pos QBI has the ability to transfer time sheet data along with daily sales totals. Before enabling this feature, ensure that all employees have been added to the QuickBooks employee list. To add a new employee to QuickBooks, select Employees - Employee Center and click CTL-N to open the New Employee dialog, as shown below.

QuickBooks New Employee Dialog

Note on employee names: Th QuickBooks employee name must match the Amigo Pos employee name. Although Amigo Pos uses a database index to allow employees with duplicate names to exist, QuickBooks does not allow the use of duplicate employee names. The full employee name is shown at the top of the dialog window (shown above highlighted in red), and must be identical to the first, middle and last name in Amigo Pos. To eliminate errors, the recommended method of adding new employees it to check the box next to Add new employees to QuickBooks before each update on the Amigo Pos QBI Time Sheet screen, as shown below. Any Amigo Pos employee that does not exist in QuickBooks will appear on the data grid. Time sheet data cannot be transferred until these employees are added to QuickBooks.

QBI Time Sheet Screen

Disabled employees are added to QuickBooks with the inactive flag set to true. Inactive employees are visible only when the view is changed from Active Employees to All Employees, as shown below.

QuickBooks Employee Editor

The time sheet for any employee is editing by selecting Employees - Enter Time - Use Weekly Time Sheet. Select the employee from the drop-down list and use the arrow keys to navigate. Employees with multiple job types may have multiple entries in a single day if the work more than one shift with different job types. The employee's QuickBooks job type (Amigo Pos permission) appears under the Service column. QuickBooks stored time data by total time (Hours - Minutes). For reference, the Amigo Pos QBI will also send the shift start and end times, which are listed under the Notes column.

For multiple location businesses, the Customer:Job column contains a unique customer (location) name, which allows the same employee to work at multiple locations. Note that the employee name must be identical in Amigo Pos back office at each location, but should only be entered in QuickBooks once.

QuickBooks Time Sheet Editor

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